Google Workspace Email for Business

Since 2004 Gmail has become a well-known consumer email platform, connecting millions of individuals to the rest of the world. It is arguably the most popular Google application and has been enhanced for Business and Enterprise use within G Suite.

G Suite allows your business to create email accounts using your own business domain like info@yourbusinessname.ca rather than info123456@gmail.com. Plus, with the convenience of G Suite, users can access their apps from anywhere, even without an internet connection. However, an internet connection is required to send and receive email or sync to the cloud.

Gmail for Business and Enterprise keeps the easy to use labeling system that results in efficient categorization of your business email data. It also shows previews of un-opened attachments and facilitates read receipts where requested.

With respect to security, Gmail within G Suite provides server to server encryption, S/MIME encryption and protection from loss of data. Easily transfer your existing email data from Lotus or Outlook email platforms and use Google Calendar to stay on top of upcoming events.

Google Calendar is also another widely used G Suite app. Within Calendar, users can effortlessly manage individual and team calendars. It is also easily integrated with other Google applications such as Google Drive, Sites, Hangouts, and of course, Gmail. This way, all of your scheduling and event information will be maintained and managed from one central location.

Google calendar allows for fast checking of co-worker meeting availability and includes features where users can view multiple calendars on a single screen. Staff can choose to show all of their scheduling details or show only those dates and times that are available.

Anyone can make changes to their Calendar on-the-go using a mobile device and are easily integrated with Google Sites. Similar to email data transfers, existing Calendar data can be easily moved from iCal, Outlook and Exchange into G Suite.

Hangouts Meet

Hangouts Meet enables your department or your entire organization to chat or carry out online meetings with co-workers including those who work outside of your organization. Joining a chat or meeting is easily done from a scheduled Calendar entry or by invitation via email.

Accessible from Google+, Gmail, Windows Desktop or Google Chrome using an add-on. The Enterprise package creates a new phone number for each meeting, however the Business package does not.

G Suite’s Business Package allows up to 25 users and the Enterprise Package offering a maximum of 50. Users can make documents available for viewing that, together with the virtual meeting, can be recorded and stored to Google Drive for future reference.

Hangouts Chat

G Suite’s Chat provides chat rooms coupled with an easy to use direct messaging platform and separate virtual spaces for coordinating projects and archiving threaded conversations. The platform is designed for the tracking of milestones and progress with great features to follow up on points of interest.

Hangouts Chat includes the ability to integrate with third partiy applications and of course G Suite applications such as Google Docs, Slides, Drive and Search.

The platform is secured by various security certifications such as ISO 27001, ISO 27017, ISO 27018, HIPAA & AICPA/SOC.

Google’s version of a word processor offers many collaboration features to facilitate teamwork among employees.

Users will able to access and edit documents simultaneously and your work is automatically saved in Google Drive. Sure, you can still notify staff members when you are done making changes but instead of attaching the revised document, users can send a link to the document and share it with those inside and outside of the organization, regardless of if they have a Gmail account or not.Working together online has never been easier.

The Google Docs platform includes features such as:

Templates, which bring consistency to your documents
Modes, so users can view, edit and make suggestions based on permissions
Formatting choices to download docs into Adobe PDF’s or Microsoft .docx files
Comment feature provides ability to ping someone directly and assign tasks

Google Sheets, if you are not familiar, is Google’s version of the Microsoft Excel Office app. In other words, it is a spreadsheet designed for workplace productivity.

Google Sheets users can:

• Work on sheets concurrently with other users while automatically saving work as edits are made
• Integration with other Google apps and the internet to upload third-party data
• Implement macros which simplify repetitive work flows to save time
• Import data from .csv, text and .docx files
• Utilize custom templates

Google Sites make it easy to build websites without programming or website design skills. It allows the user to insert content directly from the following apps:

• Calendar
• YouTube
• Drive
• Maps
• Docs
• Sheets
• Forms
• Slide

Users can collaborate in real-time with team members without worrying about conflicts and locked pages. They can also choose from a variety of themes for specific fonts, colours and images to consistently style a website.

Google Admin can manage:

• Users: add, remove or edit users
• Devices: oversee corporate information security across all devices
• Groups: make group and individual mailing lists
• Buildings: supervise systems, rooms and users
• Apps: oversee G Suite applications and settings
• Security: oversee G Suite security and protection
• Jobs: include and oversee administrators
• URL’s: add or remove domains
• Data: import messages, schedules and contacts
• Reports: track use of G Suite administrators
• Billing: see charges and oversee licenses
• Corp profile: update data about your organization